Collaborative Response

Welcome to the Collaborative Response Companion Site!

As you read Collaborative Response: Three Foundational Components that Transform How We Respond to the Needs of Learners, we have shared selected samples, templates and other resources throughout the book to assist schools and districts in establishing their Collaborative Response structures and processes.

The following is a listing of all the resources mentioned throughout the text organized according to chapter and aligned with the Companion Website Contents on page xv of the text. You will also find a number of other valuable resources, samples and opportunities to engage in learning more about Collaborative Response.


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This study guide is intended to support conversations and critical discourse related to concepts discussed in the book:

Collaborative Response: Three Foundational Components that Transform How We Respond to the Needs of Learners

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Chapter 1: Examining a Culture of Response

1.1 Essential Cultural Shifts - Change Index - A reflection tool for leaders to consider minor to major shifts for their school to move from a traditional culture to one responsive to the needs of students

1.2 Essential Cultural Shifts - Analysis - Survey tool to use with staff teams, identifying cultural shifts that staff believe versus their current reality in the school





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Chapter 2: Envisioning Collaborative Response

2.1 Collaborative Response Overview - A one-page visual overview and comparison matrix for Collaborative Response; includes a link to overview video, as well as core beliefs and distinctive features of a Collaborative Response framework

We know you are busy and need to engage in learning that fits your schedule!

Explore Collaborative Response 101, ideal for individuals wishing to learn more or organizations engaged in Collaborative Response and needing to build understanding for new staff members.

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Every Child Deserves a Team

Ensuring success for all students is a moral imperative for all schools, but it takes a highly coordinated framework of structures and processes within a school to maximize the collective capacity of the team.

In this 2 hour on-demand, online workshop, you will learn:

  • The three foundational components essential to ensuring an aligned Collaborative Response in schools
  • How Collaborative Response can take your current Professional Learning Communities (PLC) and Response to Intervention (RTI) efforts to the next level



Looking for feedback related to your Collaborative Response structures and processes?

Consider engaging in Overall School Feedback or the Collaborative Team Meeting Feedback process, to receive valuable feedback to help your school take the next steps.



Chapter 3: Collaborative Structures

3.1 Reflecting on Case Consult Team Meetings - Template to reflect on current Case Consult Team Meeting structures and processes

3.2 Reflecting on School Support Team Meetings - Template to reflect on current School Support Team Meeting structures and processes

3.3 Data Review and Team Goal template - Organizes initial team planning when reviewing data to determine strengths and gaps for students, to then help establish a SMART goal upon which to focus, and potential strategies to consider.

3.4 Data Review and Team Inquiry Question template - Organizes initial team planning when reviewing data to determine strengths and gaps for students, to then help establish an inquiry question upon which to focus, and potential strategies to consider.

3.5 Team Priorities and Actions - Assists teams in the development of priorities related to their focus, as well as establishing timelines and responsibilities. This could be a useful initial planning document, that should serve as a potential thought organizer to help when developing a team planning guide.

3.6 Team Planning Guide template - Comprehensive planning guide for teams that includes team norms, goal, why the goal is important, current reality in relation to the goal, and possible strategies to consider to achieve the goal. The guide than acts as a notes document to evidence the ongoing work of the team using an action research focus (what did we do, what did we learn, what will we do next), while infusing elements like an administrative review and coordinated Collaborative Team Meetings.

3.7 Reflecting on Collaborative Planning - Template to reflect on current Collaborative Planning structures and processes

3.8 Team Meeting Overview Template - Overview of scheduled meetings for a school year, including meeting time, dates and focus, and anticipated participation.

3.9 Collaborative Team Meeting Cycle - An overview of the Collaborative Team Meeting Cycle, illustrating the work of teams on the weeks when not meeting in regularly scheduled Collaborative Team Meetings.

3.10 Embedding Time for Collaboration - Template used to collectively examine current ways time is provided for collaboration in a school, as well as listing potential ideas for creating collaborative time for teams.

Collaborative Response in Holy Spirit Catholic School Division




This magazine article shares the journey of Holy Spirit Catholic Schools implementing Collaborative Response across all schools in the division, as well as adopting Collaborative Response as a divisional approach for coordinating the supports for schools in relation to key district priorities.

Larsen, C., Lothian, C., Skretting, A., & Hewson, K. (Fall 2022). Knowing, Being, and Doing. The CASS Connection, 20-21.



Leading Collaborative Response Podcast

Unsure of what Collaborative Response is? Looking to understand how leadership impacts Collaborative Response?

Join Lead Learners and Co-Founders of Jigsaw Learning, Kurtis and Lorna Hewson, to hear more about Leading Collaborative Response. Kurtis and Lorna will share insight into the role of leaders through the process of implementation to sustainability, with a specific focus on the WHY behind the leadership activities. Listen to build your own capacity in leading Collaborative Response in your context!

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Chapter 4: Collaborative Processes

4.1 Team Norms Template - Template for establishing team norms for collaborative team meetings (or other purposes in your professional learning community).

4.2 Process for Establishing Team Norms - Overview of a four step process for collectively developing team norms as a school or large group.

4.3 Unpacking Team Norms template - Template used to articulate the why, expected observables and agreed upon responses when a norm is not upheld. Assists in the further examination, refinement and strengthening of norms to impact collaborative practices.

4.4 Case Consult Team Agenda and Notes template - Template to establish a strategic agenda, as well as notes, for an effective Case Consult team meeting.

4.5 School Support Team meeting agenda and notes template - Template to establish a strategic agenda, as well as notes, for an effective School Support team meeting.

4.6 Collaborative Space Planning Checklist - Checklist to support reflection related to the thoughtful design of a space intended to be used for team collaboration in schools.





Enhance team collaboration effortlessly with our FREE guide on the necessity of team norms!
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Join our growing community of committed educators dedicated to ensuring success for ALL students!

Become a JL Insider!

Each week, Lead Learners and Co-Founders Kurtis and Lorna deliver a special video exclusive to the JL Insider community, offering valuable insights and lessons learned when trying to implement or deepen collaborative practices across an organization.

Take a look at this sample video to preview the valuable content that Kurtis and Lorna will be sharing with you.

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Become a Collaborative Response Member

Receive access to free webinars and past webinar recordings, recordings from past Collaborative Response Symposiums, timetabling overviews, exclusive resources and more! If your organization is engaging in establishing or sustaining Collaborative Response, this membership will extend and deepen your learning, providing tools to support your school or system efforts.

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Chapter 5: Collaborative Team Meetings

5.1 Collaborative Team Meeting Playlist - A collection of sample clips and other video resources related to Collaborative Team Meetings. Newer clips show the continued progression of learning and infusion of highly effective practices related to Collaborative Team Meetings.

5.2 Collaborative Team Meeting Observation Organizer - Organizer used when observing a collaborative team meeting, reflecting on key elements of the meeting and establishing next steps.

5.3 Reflecting on Collaborative Team Meetings Template - Template to reflect on current Collaborative Team Meeting structures and processes.

5.4 Pre-Meeting Organizer - Template for teachers to complete prior to a Collaborative Team Meeting, to come prepared with celebrations, students with key issues and additional students to discuss.

5.5 Team Meeting Role Cards - Cards to assign roles during a Team Meeting, to ensure efficiency and focus during meeting conversations.

5.6 Reinforcing Norms Compilation Video - A compilation of clips, focused on reinforcing norms in Collaborative Team Meetings.

5.7 Strategies for Deepening Norms - Compiled by workshop participants in Medicine Hat Public School Division, different strategies to consider when wishing to practice, reinforce and deepen norms established for team meetings.

5.8 Collaborative Team Meeting Agenda and Notes template - Template to establish a strategic agenda, as well as notes, for an effective collaborative team meeting.

5.9 Team Meeting Discussion and Question Cards - Questions and discussion starters to use in a Collaborative Team Meeting to prompt challenging collective dialogue. View a blog posting sharing the role of questions and discussion cards in team meetings.

5.10 Key Issues and Tier 2 Supports template - Organizer to utilize during Collaborative Team Meetings to note key issues and then collect practices and strategies to consider at the classroom level.

5.11 Locus of Control Visual - Organizer to be used when engaging in a Locus of Control discussion activity.



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Chapter 6: Data and Evidence

6.1 Reflecting on Data and Evidence - Template to reflect on considerations related to the effective use of data and evidence at the school level to inform responses for students and direction for teams.

6.2 Criteria and Considerations when Determining a Universal Screen - An overview of criteria and considerations for organizations when planning for and utilizing universal screens, also referred to as benchmark assessments.

6.3 Examining Potential Common Assessments - Template to assist schools when considering common assessments (screens and progress monitoring) for school-wide implementation

6.4 Potential Benchmarks/Screening Tools - A collection of potential benchmarks/screening tools for consideration, that are being used and accessed by schools.

6.5 Assessment Planning template - Template to assist schools in planning for screening, diagnostic and progress monitoring assessments.

6.6 Team Data Analysis template - Organizer to assist teams in identifying strengths, concerns, possible next steps and individual students (with a key issue) to be brought to future Collaborative Team Meetings.

6.7 Data Overview template - Template for developing a data overview using Google Sheets, including instructions for use and a sample data overview, showing the use of data validation and conditional formatting options.

6.8 Data-Informed Pre-Meeting Organizer - Template to complete prior to a Collaborative Team Meeting, related to data colours, to help focus in on specific students to initiate discussions.


How you organize data for your teams matters! Without a thoughtful plan for how the data is organized to be accessed by teams, we can be wasting valuable time and resources!

In this free on-demand webinar, you will learn:

  • Why the organization of data should be a number one priority for leaders
  • 5 mistakes leaders make when organizing data…and more importantly, how to correct those mistakes
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Chapter 7: Continuum of Supports

7.1 Reflecting on a Continuum of Supports - Template to reflect on considerations related to establishing and refining Continuums of Support at the school level.

7.2 Continuum of Supports template (General) - Intended to be printed as an 11x17 paper resource, sharing the interventions, strategies and accommodations to be considered when discussing the needs and subsequent supports for students.

7.3 Intervention Description Template - Overview template to provide clarity related to key interventions in a school's Continuum of Supports and ensure staff understand how to access resources and enact the support for greatest impact for students.

7.4 Refining Continuum of Supports template - Valuable organizer to assist schools in the review and refinement of their Continuum of Supports once initially developed.



In this video, Lorna Hewson describes the why behind a continuum of supports, how it is a foundation component of Collaborative Response and provides an understanding of the four tiers of response, critical when tiering supports...not students!


Collaborative does not always mean productive or responsive. Earmarking time in the day for educators to meet and discuss the needs of children is essential, but only if these meetings scale solutions and build teacher capacity.

In this episode find out how you can efficiently respond to the needs of individual and small groups of students while building your school’s overall collective efficacy.

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Chapter 8: Putting the Pieces Together

8.1 Targets for Implementation - An overview of actions to consider when establishing, refining and sustaining Collaborative Response in a school, with links to resources and a suggested timeline for consideration in planning.





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Additional Resources and Samples Available!

Access a large number of resources and samples to assist schools and systems when establishing, refining and sustaining Collaborative Response.