Collaborative Team Meetings

Essential Elements Rubric – CTM (with Notes)Self-assessment rubric to determine current realities and next steps for collaborative team meeting structures in schools


Collaborative Team Meeting Videos

Elmer Elson Elementary - Division 1 Team Meeting - collaborative team meeting for Division 1 team, focused on literacy and social-emotional supports
Grasmere School - Division 1 Team Meeting - collaborative team meeting for Division 1 team, focused on literacy.

Scheduling

Resources and Templates

Collaborative Team Meeting CycleAn overview of the Collaborative Team Meeting Cycle, illustrating the work of teams on the weeks between regularly scheduled Collaborative Team Meetings

Samples

Elmworth School - Collaboration/CTM Meeting Dates (2018-2019) - Sample calendar of rotating collaborative team meetings and collaboration times for teams within the school, as well as scheduled individual inclusive education meetings
View additional scheduling samples contributed by our partners

Norms

Resources and Templates

Team Norms Template - Template for establishing team norms for collaborative team meetings (or other purposes in your professional learning community).
Samples
Sample Team NormsSample set of team norms for a grade one team (specifically establishing norms for a collaborative team meeting)
Ekota School Team Norms - norms established for team meetings at Ekota School, with focus on what we see or do not see in relation to the norms in the school.

Lochearn School Team Norms - Sample digging deep into each norm to articulate what each does and does not look like in action, as well as why it is important.
View additional team norm samples contributed by our partners

Agendas and Notes

Resources and Templates

Collaborative Team Meeting Agenda and Notes - template to establish a strategic agenda, as well as notes, for an effective collaborative team meeting.
Samples

Collaborative Team Meeting Agenda Poster - agenda format for the Mamaw-Ohpikihawaso’miskawasowihtowina, the grade level collaborative team meeting at Oski Pasikoniwew Kamik School
View additional agenda and note samples contributed by our partners

Team Boards

Resources and Templates

Student Card TemplateSample student card template for Team Boards, with the ability to show progress from Kindergarten to grade six
Samples

View additional team board samples contributed by our partners

Facilitation

Resources and Templates

Collaborative Team Meeting Role Cards – cards to assign roles during a Collaborative Team Meeting

Team Meeting Discussion and Question Cards - questions and discussion starters to use in a Collaborative Team Meeting to prompt challenging collective dialogue
Samples

Question Cues - sample question cards designed and used by the teams at Darwell School during Collaborative Team Meetings.
Questions to Guide Meetings - questions used at Wembley Elementary to help facilitators guide Collaborative Team Meetings.
Prompting Guide for Leaders - co-created by a cohort of leaders in Edmonton Public Schools, this guide suggests questions and considerations for educators when leading collaborative team meetings.
View additional facilitation samples contributed by our partners

Pre-Meeting

Resources and Templates

Pre-Meeting Organizer - template for teachers to complete prior to a collaborative team meeting, to come prepared with celebrations, students with key issues and additional students to discuss
Student Discussion Checklisttemplate to use for team members to complete prior to collaborative team meetings, to prepare for the conversation.
Samples

Ecole Connaught School - Pre-Meeting Organizer - pre-meeting organizer completed by individuals to determine a student for celebration (including why they think that success has occurred), a student to discuss with a key issue, a student to challenge with a key issue and more.

Oski Pasikoniwew Kamik - Pre-Meeting Organizer - pre-meeting organizer completed by teachers, identifying celebrations, students of concern, and students to enrich, ensuring a key issue is identified, but also a strength or gift that student has that could be leveraged when responding.
View additional pre-meeting samples contributed by our partners

Space Design

Resources and Templates


Collaborative Meeting Space Checklist - checklist to support reflection related to the thoughtful design of a space intended to be used for team collaboration in schools.
Samples

Ecole Connaught School - Meeting Room Visuals - visual resources accessible to staff in the space used for collaborative team meetings.
View additional space design samples contributed by our partners