Collaborative Team Meeting Feedback Process

Having the opportunity to participate in this process has been extremely beneficial for our team. The written feedback from Kurtis was highly detailed and gave us fantastic next steps for us to reflect upon. It assisted us to further understand the CTM in more depth and grow deeper into this practice. It was a fantastic experience!

- Lori Jodoin - Coordinator of Student Learning, Lakeland Catholic Schools

A valuable process led by Jigsaw Learning to examine, refine and enhance your school's Collaborative Team Meetings!


The Collaborative Team Meeting Feedback process is intended to provide valuable information for school leadership teams. From the perspective of a critical friend focusing on the critical structure of the collaborative team meeting, this process will help to determine next steps to be considered for the organization. The CTM Feedback involves three phases:



Phase 1

Connection with Jigsaw Learning

Email questions(at)jigsawlearning.ca to express interest in a collaborative team meeting (CTM) feedback. Dates for expected submission of a CTM recording will be established, as well as a location to upload the recording and any associated materials from the meeting. The observation for the CTM can also be completed by attending a meeting virtually or in-person (travel costs would apply).





Phase 2

Submission of CTM Recording

The school will coordinate the recording of a collaborative team meeting. For the recording, the use of a mobile phone or tablet should be sufficient. Please ensure all participants can be seen and heard in the recording. Conversely, an observation can be established, either virtually or in person.

Following the observation/viewing, the school will upload the recording to a Google Drive folder, along with any materials associated with their meeting, such as:

  • Completed notes
  • Any resources used in the meeting (role cards, norms, data overviews, etc.)



Following the submission, the CTM will be reviewed by a member of the Jigsaw Learning team and feedback notes will be developed and sent to the school prior to a debrief session.

Access a feedback sample
Phase 3

School Leadership Debrief

(45-60 minutes)

Following the delivery of the CTM feedback notes, an online debrief session will be scheduled with the school leadership team to discuss the feedback and allow an opportunity for further explanation, questions and clarifications to assist in determining next steps for the school.

The process is intended to provide constructive feedback, resources and examples to help further solidify the structures and processes integral to ensuring highly effective collaborative team meetings.


CLICK HERE to access a printable document sharing the Collaborative Team Meeting Feedback Process.