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The School Support Team Meeting is designed to support the specialized needs of students throughout the school. This team structure provides the ongoing support to classroom teachers in regards to individual students and perhaps small groups. Administrators, inclusive education facilitators or learning support teachers, and counsellors typically make up the team partners.
Ideally this team is meeting weekly or bi-weekly to engage in conversations regarding programming for students, school wide supports and referrals to district or external services.
Access a number of resources and samples below, organized by a variety of topics related to establishing the School Support Team to support Collaborative Response practices for students with more specialized needs.
Reflection Tools
The following tools can be used to reflect upon your structures and processes related to School Support Team Meetings, as well as collect evidence to determine growth and impact over time.
 | Reflecting on School Support Team Meetings - Template - Template to reflect on current School Support Team Meeting structures and processes |
School Support Team Meetings Agenda / Notes
The following template can be utilized and adapted for your School Support Team Meetings.
| SST Agenda and Notes Template |
The key to a comprehensive Collaborative Response in schools is understanding that layers of teams need to be established in order to best support each and every learner, as well as the staff working diligently for their success.
In order to coordinate and optimize support beyond the classroom, the School Support Team is critical. However, how that team is organized matters. In this on-demand workshop, Lorna will reveal 5 considerations for every school trying to take their school support teams to the next level.
Notes and Agendas
Establishing a consistent agenda for each team meeting structure helps to ensure clarity and focus for teams, with a connected format for recording notes for the team. Alternatively, schools and districts could consider exploring WeCollab for capturing student notes, team actions and other important documentation.
Samples
 | Student Support Champions Meeting Agenda and Notes - Agenda format for the Student Support Champions team meeting at Oski Pasikoniwew Kamik School. Copyright 2020, L. Thunder - Oski Pasikoniwew Kamik School, Bigstone Cree Nation Education Authority, AB. Shared with permission. |
| Western Canada High School Transition Planning Template - Template used by lead team when engaging in transition conversations with feeder schools, featuring many elements of effective team meetings as part of the agenda and notes structure. Copyright 2022, C. Cornea - Western Canada High School, Calgary, AB. Shared with permission. |
| View additional agenda and note samples contributed by our partners |
Referrals
In addition to being suggested from a collaborative team meeting, schools can utilize referrals for teachers to suggest students for upcoming student support team meetings. A referral can include important information about students, as well as the tier 1 and 2 supports that have already been used by the classroom teacher.
Samples
| Student Support Team Referral - Griffiths-Scott - content included in student support team referral, organized in a Google form Copyright 2025, T. Van Someren - Giffiths-Scott |
| Sir Wilfrid Laurier School Support Flowchart - overview sharing how staff navigate the layers of team and expectations for each team, when seeking out supports for students. Copyright 2024, A. Petroni - Sir Wilfrid Laurier School, Calgary Board of Education, AB. Shared with permission. |
| Student Services Referral Form - All students accessing Tier 3 supports at Light of Christ School, complete this referral form to access supports beyond the Collaborative Team Meeting. Copyright 2023, C. Semeniuk - Light of Christ School, Lakeland Catholic School Division, AB. Shared with permission. |
| Student Support Team (SST) Referral - Referral utilized at Queen Elizabeth School for staff to refer students to the next layer of team for support. Copyright 2023, C. Kirwan - Queen Elizabeth School, Wetaskiwin Regional School Division, AB. Shared with permission. |
| Roland Michener Secondary School Student Referral Template - Referral template developed by Roland Michener Secondary School to identify students for the weekly school support team meeting. Copyright 2022, K. Herbert - Roland Michener Secondary School, High Prairie School Division, AB. Shared with permission. |
| View additional referrals contributed by our partners |
