Data and Evidence

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In this Day 2 Opening Address from the 2022 Collaborative Response Symposium, Lorna and Kurtis Hewson shine a light on the foundational component of data and evidence, sharing how effective organization and use of data and evidence can ensure we are building up capacity to support all our students, particularly our most not focusing on those most at-risk!

Student data and evidence helps to inform the collaborative conversation, flagging students to collectively focus upon, as well as shine a light upon evidence to guide professional learning, shifts in educational practice and impact of student supports being utilized.

Access a number of resources and samples below, organized by a variety of topics related to the effective organization and use of data and evidence to inform Collaborative Response practices.

Reflection and Data Tools

The following tools can be used to reflect upon your structures and processes related to Data and Evidence, as well as collect evidence to determine growth and impact over time.

Reflecting on Data and Evidence (School-Based) - Template - Template to reflect on considerations related to the effective use of data and evidence at the school level to inform responses for students and direction for teams

Universal Screens

Also referred to as benchmark assessments, universal screens are administered to all students school-wide, as part of a clearly articulated assessment plan (which also includes the use of diagnostic and progress monitoring assessments). Administered one to three times annually, the actionable data produced by universal screens serve to flag students for collaborative conversation.

Resources and Templates

Assessment Planning Template - Template to assist schools in planning for screening, diagnostic and progress monitoring assessments
Examining Potential Common Assessments - Template to assist schools when considering common assessments (screens and progress monitoring) for school-wide implementation
Criteria and Considerations when Determining a Universal Screen - An overview of criteria and considerations for organizations when planning for and utilizing universal screens, also referred to as benchmark assessments.

Potential Benchmarks/Screening Tools - A collection of potential benchmarks/screening tools for consideration, that are being used and accessed by schools.
View additional universal screen samples contributed by our partners


Scheduling for universal screen administration, analysis and response is important at the school and/or district level, ensuring strategic collection of data to guide responses for individuals, cohorts and whole school populations. Universal screen data not only informs team meeting discussions, but can also identify trends and provide evidence of growth across a school or system.

Resources and Templates
View additional scheduling samples contributed by our partners

Entry Level Criteria

Student entry level criteria helps to determine a common understanding of the level students are entering a grade level in a specific area of focus. It is intended to utilize a simple colour system and once established, the entry level criteria can be used to:

  • Determine the colour of student cards/entry levels on team boards
  • Determine which students should be focused on when planning supports and/or classroom instruction
  • Support transition meetings as students move from grade to grade
  • Used by other grade levels to determine targets to be aiming for when planning forward

Resources and Templates

Student Entry Level Criteria Template - Template to assist teams in setting common student entry levels based on assessment data
View additional entry level criteria samples contributed by our partners

Data Overviews

Data overviews are essential when moving to data and evidence being used to flag specific students to discuss at Collaborative Team Meetings, as well as ensure information from key measures is visually accessible for teams. Simple colour coding criteria, including all students in a cohort, organized by key measure result and infusion of a key issue related to each key measure for individual students are all important elements to consider when constructing data overview templates.

Resources and Templates
Data Overview Template - Template for developing a data overview using Google Sheets, including instructions for use and a sample data overview, showing the use of data validation and conditional formatting options.

Sample Data Organizers - Sample elementary and high school before and after data organizers, intended to illustrate, through examination, how student data can be organized effectively to help elicit students for examination in a collaborative team meeting, as suggested by the data.

Overall Screen Overview Template - Intended to colour-code a cohort of students based on a number of criteria to provide an overall screening to inform responses and resulting conversations.
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Primary School Data Overview - Sample literacy data overview from a primary school, organizing two reading benchmark data sets (student names removed).
MIPI Data Overview - Sample numeracy data overview from a K-9 school, organizing students by overall screening score with infusion of key issues (student names removed).
Priority Indicators Overview - contributed by Holy Spirit Catholic School Division
Copyright 2022, A. Skretting - Holy Spirit Catholic School Division, AB.
Shared with permission

View additional data overview samples contributed by our partners

Data Analysis

Analyzing data as a team requires a clear process to help determine trends and gaps for students, both individually and globally, to help inform responses. Through the identification of strengths and areas in need of support, data analysis should inform next steps across classrooms, across the school and across an entire system, as well as flag students in need of further support and potentially to be brought forward to Collaborative Team Meetings to surface key issues for examination.

Resources and Templates

Team Data Analysis Template - Organizer to assist teams in identifying strengths, concerns, possible next steps and individual students (with a key issue) to be brought to future Collaborative Team Meetings.

View additional data analysis samples contributed by our partners
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